Integrated Asset Acquisition in SAP – Process Flow

What is Integrated Asset Acquisition in SAP?

When we procure assets through the logistics module with PO, we call it Integrated Asset Acquisition in SAP. Thus, it is a part of External Asset Acquisition.

External Asset Acquisition

This means purchasing assets with the vendor. We can purchase them either through the finance module (which is non-integrated) or through the logistic module by raising purchase orders (i.e. integrated). Mostly we do asset procurement through the logistics (purchase) integrated.

Further, as part of the integrated asset acquisition in SAP, we can asset purchase through PO followed by goods receipt and invoice.

Process of Integrated Asset Acquisition in SAP with PO

Following are the steps:-

1. Create Purchase Order
2. Posting the receipt of the goods
3. Posting the invoice receipt

If it is required to acquire assets through an integrated ordering process, we must have an asset master.

We may create a new Asset Master or we can use any existing Asset Master.

Transaction Code-AS01

Once you get the asset number, create a purchase order in transaction ME21N, by selecting account assignment as A-Asset. Also enter other required data such as quantity, delivery date, price, tax code etc.

In the account assignment tab at the item level, enter the asset number you got while creating the asset in transaction AS01.

Now, Save the Purchase Order.

In my example, I have created a Non-Valuated Goods Receipt, so no accounting document generated with reference to goods receipt document, only Material Document generated.

Next, Process Invoice with reference to PO- Transaction Code- MIRO

Asset document Entry with Leading Ledger. 

Lastly, Asset document Entry with Non-Leading Ledger.

Also read: Leading vs. Non-leading ledger in SAP

Conclusion

So, this is how we do integrated asset acquisition in SAP through the Purchase order (PO).

It is the responsibility of the SAP FI end-user or MM end-user. It starts after the configuration of fixed assets, logistics and its integration by the SAP consultants. Thus, it is useful for both, end-user and consultants to understand this well.

This article supports the practical show of this process that you can see on my YouTube channel. Here is the link for the same – Asset purchase with PO.